Pull structured data — line items, totals, dates, names — out of invoices, receipts, and statements into a clean Excel spreadsheet ready for analysis.
Pro AI tools send document content to xAI.
AI Extract is a Pro feature — included in PDFwarp Pro at $9 USD/month along with every other tool and unlimited conversions.
Unlike PDF → Excel (which hunts for ruled tables), this sends the extracted text and your field list to xAI and asks for JSON {headers, rows}. That JSON is written to an .xlsx named Extracted Data. Output is always a spreadsheet, never a PDF. Pro only.
'Extract invoice number, date, vendor name, line items, and total into separate columns' produces a clean spreadsheet. Vague prompts like 'extract the data' produce vague output.
Data comes back as .xlsx so you can pivot, sum, and filter immediately. One row per extracted item — ideal for a pile of invoices.
To extract from 10 invoices at once, Merge PDF them first, then run extraction. You will get one sheet — and you will still be inside the 15,000-character extract cap, so very long stacks need chunking.
xAI is asked for headers[] and rows[][] only. Markdown fences are stripped. If JSON parse fails, each non-empty line of the raw reply becomes a one-column row so you still get a file.
The extra-AI extractor truncates at 15,000 characters and appends a note that results cover only the first portion. A 40-page packet will silently ignore the back half unless you split.
Numbers arrive as the model wrote them (often strings). Cast and sum in Excel. Do not treat a total row as audited.
Any fields you describe that actually appear in the extracted text. Pictures and stamps are invisible to this tool.
A .xlsx workbook (sheet: Extracted Data) with a header row and data rows. Not a PDF.
PDF → Excel is geometric table detection and is free. This is a language model filling columns you named, and it is Pro.
AI Extract requires a Pro account. Upgrade at pdfwarp.com/pricing.